How To Set Up Team Groups/Fees

In order to Set Up Team Groups/Fees, you must first log into your TGS profile Click Here

• Under Select Access Level choose Team Admin or Head Coach
• Select your Team
• Select the Programs tab
• On the left-hand side, select Team Billing
• Select an Active Billing Program
• In the right-hand corner click New Fee

Basic Fee Info:

• Fee Name: Name your fee. Example: name your fee something to describe who the fee is for. Name it something like Youngers so you are creating this fee for all Youngers.
• Gender: Choose what group this fee will be assigned to. 
• Max Players: Choose Yes to select Max number of players before the waitlist starts. No, if this doesn't pertain to your program fee.
• Age Range: Choose Yes to choose an Age Range by selecting a from date and to date. No, if this doesn't pertain to your program fee.
• Grade Range: Choose Yes to choose a Grade Range by selecting a from the date and to date. No, if this doesn't pertain to your program fee.
• Postal Code: Choose Yes to choose a Postal Code by selecting Enter New Tag to the right. Here you enter the various postal codes that pertain to the fee.

Click Next

Billing Information: Are you collecting fees? Select Yes

• Accept Credit Cards: To accept credit card payments select yes. You will be prompted to set up a Merchant account.
  • Does it have a processing fee? Select yes if you're having the members pay the merchant fee. Select no if the club will absorb the fee.
• Accept Mail-In Payments: Select yes if you're accepting mail-in payments. This will open up an information portion to supply the address of where the members should mail-in payments. Select no if not accepting mail-in payments.

Click Next

Payment Structure / Plans: 

Create a Pay In Full Fee:

• Select Full Pay and enter the total amount of the club dues. 
• Due at Registration: Select Yes if Full Pay is due at registration. Select No if Full Pay is not due at registration. Select a date from the calendar that the Full Pay is due.
• Click Create. Your Full Pay fee has been created

Create a Payment Plan:

• Payment Choices: Select Payment Plan and enter the total Fee Amount for the Club Dues. 
• Number of Payments. Enter the number of payments you would like to offer. Note. You can create as many payment plans you would like to offer.
• First Payment Due at Registration: Select Yes if First Payment is due at registration. Select No if First Payment is not due at registration. Select a date from the calendar that the First Payment is due.
• Frequency: From the drop-down menu select the frequency you would like payments due
• Payment Dates. There are 2 options.
  • To select a particular day select "On Day" and from the drop-down menu select the day you want the payment due.
  • To select Week of the Month and Day of the Week select "On The" and from the drop-down menu's select the Week of the Month you want the payment due and the Day of the Week you want payment due.
• Click Create. Your Payment Plan fee has been created

Once you have reviewed your payment plan click Save. Note: You can edit any information in the payment plan here before you click save. 

Once you have created all your payment plans from Payment Structure / Plans click Next.